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Configure Timesheets

To view a timesheet go to Apps > Clockwork from the main Jira menu and click Timesheets in the left nav bar.

A tool bar at the top allows you to configure the date range, projects and time zone for the timesheet. You can then customize the timesheet with filter and breakdown options (see below).

The right side of the tool bar offers additional functions:

  • Download the timesheet to Excel/CSV file

  • View issues included in the timesheet in the Jira issue navigator

  • Compare the hours reported in the time sheet to the working hours which have been set for the instance, project or user.

  • Sum time work by days, weeks, months or quarters

  • Format how time is shown (HH:MM, minutes, hours, mandays)

  • Add new worklogs

Filter & Breakdown Options

Once you have configured the date range and projects for the timesheet, use the filter and breakdown options to further define which worklogs will be included and how the data will be organized.

Filter Options

  • User

    • To filter for inactive (deactivated in Jira) users, select a timeframe in which the users logged work.

  • Outliers PRO VERSION ONLY (over/under time work compared to configured working hours)

  • Epics

  • Groups

  • Issue Types

  • Fix Versions

  • Issue Keys

  • Label

  • Custom Fields PRO VERSION ONLY

  • Clockwork Teams PRO VERSION ONLY

  • Worklog Attributes PRO VERSION ONLY

Breakdown Options

  • Users

  • Project

  • Components

  • Affects Versions

  • Fix Versions

  • Issue Types

  • Epics

  • Parents

  • Issues

  • Current Status

  • Worklogs

  • Billable

  • Tags

  • Label

  • Custom Fields PRO VERSION ONLY

  • Clockwork Teams PRO VERSION ONLY

  • Worklog Attributes PRO VERSION ONLY

The example below shows a timesheet for the last seven days, filtered for for a single user, broken down by issue types, issues and billable hours.

If you are filtering for issues, the issue summary may be truncated. You can drag the side bar border to adjust the size of the issue summary, or hover over the summary to see the entire summary text.

If you are breaking timesheets down by multiple elements, use the arrows on the labels to put them in the intended order.

Custom Fields in Timesheets

Clockwork gives you multiple options for filtering and breaking down your timesheets, including custom fields. However, there are some limitations. Currently, you can include the following custom field types in your time sheets:

  • Checkboxes

  • Labels

  • Number field

  • Radio buttons

  • Select list (cascading)

  • Select list (multiple)

  • Select list (single)

  • Short text (plain text only)

  • URL field

  • Jira Service Management – Organizations

Actual Time Spent vs Estimate

This feature is only available in Clockwork Automated Time Tracking & Timesheets Pro

Clicking on the Actual vs Estimate icon displays two additional columns on the left side of the time sheet, allowing you to see the Original Estimate, the current amount of time remaining, and the total time spent to date on the issue.

Epics and other parent issues will show the sum of estimated, remaining and currently logged time for all of their child issues. Drilling down on the epic will show the values the individual child issues.

To use this feature, create an Original estimate for the issue. The estimate will be used with time logged to calculate the Time remaining.

Clockwork will update the Time remaining automatically when you:

  • Move your task from an active status (if automatic time tracking is enabled)

  • Stop a timer

  • Log time manually

You can also update the Time remaining field on the issue manually.

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