Timesheets

Viewing a Timesheet

To view a timesheet go to Apps > Clockwork from the main Jira menu and click Timesheets in the left nav bar.

The Timesheet in the My Work tab shows the timesheet of the currently logged user, while the one in the Timesheet tab shows the timesheet of all users. You can define who should have access to the Timesheet tab in Permissions.

Configuring a Timesheet

The toolbar in the top left corner allows you to configure the parameters of the timesheet:

• Date range

• Projects /Spaces

• Time zone

• Filters

• Breakdowns

The right-side toolbar offers additional functions:

• Show as Time or Cost - allows you to select the Time Format ((HH:MM, minutes, hours, mandays) or Money (Costs and Rates)

• Sum the time worked by Days, Weeks, Months, or Quarters

• Export to an Excel/CSV file

• View the included work items in the Jira Item Navigator

• Send email to selected users

• Compare the hours reported in the timesheet to the configured working hours for the instance, space, or user

• Add worklogs to the Timesheet

Setting the Date Range

You can select one of the predefined options or use the calendar to set the timeframe of the timesheet.

Selecting the Space(s)

The project / space dropdown lets you select one of more of your Jira spaces to be included in the timesheet.

Setting the Time Zone

Choose from which Time Zone perspective you want to view logged work.

Filter & Breakdown Options

Once you have configured the date range and projects / spaces for the timesheet, use the filter and breakdown options to further define which worklogs will be included and how the data will be organized on the Timesheet.

View Item Summaries

If you are filtering for work items, the item summary may be truncated. You can drag the sidebar border to adjust the size of the item summary, or hover over the summary to see the entire summary text.

Order Breakdowns

If you are breaking timesheets down by multiple elements, use the arrows on the labels to put them in the intended order.

The example below shows a timesheet for a custom date range for 3 selected spaces, filtered for a single team broken down by users, epics, and work items.

View the Worklogs Details

To see which worklogs contributed to a summed value on a single day or week, click on the entry.
A pop-up will appear and you’ll be able to see the worklogs and their details. The Pro version only includes how the time was logged (manually, clocked, or automatically).

Add a Column to the Timesheet

The header row of the timesheet includes a dropdown that lets you add one of four additional columns:

Original Estimate vs Remaining Estimate

Adding the Original/Remaining Estimate option displays two additional columns on the left side of the timesheet, allowing you to see the Original Estimate, and the Remaining Estimate next to the actual Total Time Spent during the timeframe.

Epics and other parent work items will show the sum of Estimated, Remaining and currently logged time for all of their child items. Drilling down on the epic will show the values of the individual child items.

To use this feature, add an Original estimate on the the work item. The Estimate will be used with time logged to calculate the Time remaining.

Clockwork will update the Time remaining automatically when you:

• Move a work item out of an active status (if automatic time tracking is enabled)

• Stop a timer

• Log time manually

You can also change the Time Remaining when adding time manually, or update it directly on the Jira work item.

Other Available Columns

In addition to Original and Remaining Estimates, Clockwork allows you to add a column for:

• Components

• Current Status

• Labels

Using Custom Fields in Timesheets

When using Jira custom fields for filtering and breaking down your timesheets, you need to load the fields first:

1. In Filters, select Custom Fields.

2. Click on the message that says Click to reload filter by custom fields.

3. Custom fields will now be available under the filter and breakdown options.
   

Clockwork timesheets currently supportt the following custom field types:

• Checkboxes

• Labels

• Number field

• Radio buttons

• Select list (cascading)

• Select list (multiple)

• Select list (single)

• Short text (plain text only)

• URL field

• Jira Service Management – Organizations

Advanced Hierarchy

Jira Premium and Jira Enterprise allow you to set up custom hierarchies, above the Epic level. Once the newlevel has been configured, you can use it in Clockwork, allowing you to view time spent on every level of your hierarchy.