Features (Free, Pro & Enterprise Comparison)

Limitations of Checklists for Jira Free

Checklists for Jira (Free) allows up to 100 visible checklist items (including separators / headers) per Jira work item, and a total of 10,000 checklist items per instance. You can also create up to six checklist templates.

When there are more than 100 items (including headers) on a single Jira work item, only the first 100 will be displayed. Over the limit items on those checklists can be viewed via the Checklist Editor, the Checklist Text custom field, or by upgrading to Checklist for Jira (Pro) or Checklist for Jira (Enterprise).

The total number of checklist items per instance is calculated daily and includes checklist items on closed Jira work items. When an instance is approaching (has 9,000 or more) the limit of 10,000 checklist items, a warning will be displayed. When the 10,000 item limit is reached, it is no longer possible to add additional checklist items (either via the Checklist UI, a checklist template or the Checklist text custom field). All other item operations (checking/unchecking, editing, replacing or deleting) will still be available on existing checklist items.
Upgrade to Checklist for Jira (Pro) or Checklist for Jira (Enterprise) or delete existing items to restore the ability to create new checklist items.

Upgrading

You can upgrade to another version of the app without losing checklist data. See this page for more information.

Comparison of Free, Pro and Enterprise

Enterprise subscriptions come with priority support including discovery meetings, demo calls and guided support.

Checklist for Jira
Using Checklists on work items	enterprise	pro	free
Multiple lists per Jira work item Click to expand... Include multiple checklists on a single Jira work item. Learn more.
Number of checklist items per Jira work item allowed	1000	1000	100
Total number of checklist items allowed	unlimited	unlimited	10 000
Toggle all checklist items Click to expand... Instantly check, or uncheck, all items in a checklist. Learn more.
Toggle all checklist items to target status Click to expand... Change the status of all checklist items in one go. Learn more.
Concurrent editing Click to expand... Checklists supports simultaneous editing of the checklist in multiple windows, allowing more than one user to work at the checklist at the same time, minimizing risk that data will be overwritten or lost.
Show checklist progress on cards in Jira boards Click to expand... Show Checklist Progress (or Checklist Progress % or Checklist Completed) on cards in Jira boards. Learn more.
Convert item into an Jira work item Click to expand... Learn more.
Convert incomplete items into subtasks Click to expand... Learn more.
Adding Checklists to Jira Work Items	enterprise	pro	free
Ad-hoc Click to expand... Any user with permission to edit the work item can create checklists on the fly. Learn more.
Copy and paste Click to expand... Copy and paste checklists from other Jira work items, bullet lists, trello…wherever. Learn more.
Bulk add Click to expand... Instantly add a checklist to multiple Jira work items. Learn more.
Clone checklists Click to expand... Cloning checklists for cloned Jira work items works out of the box. Statuses of cloned checklist items are set to unchecked/open. Learn more.
Checklist Formatting	enterprise	pro	free
Descriptions Click to expand... Include collapsable, multiline descriptions for any checklist item. Learn more.
Due dates Click to expand... Include due dates for individual checklist items. Learn more.
Emojis Click to expand... Include emojis on checklist items. Learn more.
Headings/Separators Click to expand... Headers/Separators can be used to divide a checklist into parts. Learn more.
work item links Click to expand... Jira work item keys are rendered as clickable links. Learn more.
Item statuses Click to expand... Use simple checkboxes or statuses for each checklist item. Learn more.
Markdown Click to expand... Markdown formatting allows you to use rich text on checklist items. Learn more.
URLs Click to expand... URLs are rendered as clickable links. Learn more.
User mentions Click to expand... Assign checklist items to a user. Learn more.
Global Checklists & Templates	enterprise	pro	free
Global Checklists Click to expand... Standardize processes with admin managed, live, Global checklists. Learn more. Note that the “Checklist Completed”, “Checklist Text”, and “Checklist Text View-Only” custom fields only reference local checklists and do not reflect the contents of Global Checklists.
Pre-built templates Click to expand... Use pre-built templates for: Definition of done for a story Definition of done for a task Security review UI tested on Learn more.	4	4	4
Set default templates Click to expand... Automatically add a template when Jira work items of a given Jira work item type/request type are created. Learn more.
Number of templates allowed	unlimited	unlimited	6
Automation	enterprise	pro	free
Integrate checklists with automation Click to expand... Use checklists with automation for use cases such as: Add a checklist based on a custom field value Add a checklist based on a label Apply a checklist template Add a label when a specific checklist item is completed Add checklist items on transition Close Jira work item when checklist completed Create checklist from email request Create checklist item from dropdown selection Create Jira work items with checklists on a schedule Reopen Jira work item if checklist becomes incomplete Replace checklist items on transition Send slack message with checklist progress Learn more.
Assign Checklist Items	enterprise	pro	free
Find items assigned to me Click to expand... Any user can quickly find all incomplete checklist items assigned to them. Learn more.
Find items assigned to given user Click to expand... Jira administrators can find incomplete checklist items which have been assigned to any user. Learn more.
Dashboard gadget Click to expand... Users can add the Assigned checklist items gadget to their dashboards to see a list of all incomplete checklist items assigned to them. Learn more.
Email notification when the user is mentioned Click to expand... Send email notifications to users who are mentioned in checklist items. Learn more.
Workflow Rules, Post Functions & Validators	enterprise	pro	free
Clear checklist on transition Click to expand... Remove a checklist when an Jira work item transitions to a new status. Learn more.
Mark all items complete on transition Click to expand... Mark all checklist items as complete when a Jira work item transitions to a new status. Learn more.
Modify checklist on transition Click to expand... Change or append checklist items when a Jira work item is transitioned. Learn more.
Validate all items complete Click to expand... Validate that all checklist items have been completed. Learn more.
Validate mandatory items complete Click to expand... Validate that mandatory checklist items have been completed. Learn more.
Validate checklist not empty Click to expand... Validate that the checklist has one or more checklist items. Learn more.
Validate for specific checklist item Click to expand... Validate for a specific checklist item. Learn more.
Validate specific global checklist Click to expand... Checklists for Jira (Enterprise) lets you validate for the completion of a specific Global checklist.
Configuration Settings	enterprise	pro	free
Works out of the box – no configuration required!
Global settings Click to expand... Configure global settings such as syncing with custom fields, whether to allow multiple checklists per Jira work item, labels integration and statuses for checklist items. Learn more.
Spaces settings Click to expand... Space Administrators can enable or disable Checklists for a given space and enable statuses for checklist items, overriding the global settings. Learn more.
User settings Click to expand... Users can configure where the checklist is shown on the Jira work item (main panel or right side panel), and whether completed items are shown or hidden. Learn more.
Permissions Click to expand... Set custom permissions for who can view and/or work on checklists. Or let checklist permissions follow the Jira work item permissions. Learn more.			limited
Rename checklist title Click to expand... Select the title of the checklist (Acceptance criteria, Checklist, Definition of done, Success criteria, Testing notes). Learn more.
Jira Service Management	enterprise	pro	free
Checklists available for Service agents Click to expand... Service agents can use checklists on JSM requests in the same ways checklists are used on other Jira work items.
Checklist progress visible on customer portal. Click to expand... Checklist progress can be shown on the JSM portal. Learn more.
Read-only checklist visible on customer portal Click to expand... A read-only view of the checklist can be enabled on the customer portal. Learn more.
Enable portal view of checklist and checklist progress per work item. Click to expand... When the Show checklist and Show Checklist Progress on the JSM portal settings are enabled for a space, agents still have the option of hiding the checklist/checklist progress on individual requests.
Custom Fields	enterprise	pro	free
Checklist Completed Click to expand... A read-only, single line text field with a value of “All Completed” or “Not Completed”. It can be used in automation or validators. Learn more. Note that this field only stores the completions status of local checklists associated with the work item. Global Checklists are note included.
Checklist progress Click to expand... A read-only, single line text field with a value of “Checklist: x/y” where x is the number of completed items in the list and y is the total number of items. It can be shown in search results or on cards in Jira boards. Learn more.
Checklist progress % Click to expand... A read-only, number field that shows the percent of checklist items which have been completed. It can be shown in search results or on cards in Jira boards. Learn more.
Checklist text Click to expand... Multi-line text field that stores the contents of the checklist(s) and can be usedto read or modify the checklist(s). The value of the field can be automatically synced with the checklist. It can be used with search, automation, scripts, importing and exporting checklists. Learn more. Note that this field only references local checklists on the work item. The contents of Global Checklists are not included.
Checklist text view-only Click to expand... A view-only copy of the Checklist Text field without user mentions or item descriptions. Learn more. Note that this field only references local checklists on the work item. The contents of Global Checklists are not included.
Search & JQL	enterprise	pro	free
Built-in search functions Click to expand... Built-in search functions redirect to the Jira Work Item Search page where they can be combined with additional JQL clauses. Learn more.
JQL extensions Click to expand... Use he following fields and functions to search for Jira work items using JQL. Learn more. `activeChecklistItems` `checklistItemsCount` `hasActiveChecklistItems` `"Checklist Text" ~ "abc"`
Search user mentions Click to expand... Search for all items mentioning a given user. Learn more. `"Checklist Text" ~ "\"@user-account-id\""`
Show checklist progress in search results Click to expand... Include Checklist progress (or any of the checklist custom fields) in search results. Learn more.
Jira Mobile	enterprise	pro	free
Mobile compatible Click to expand... Checklists can be used in Jira Mobile when the checklist panel is displayed on the right side panel of the desktop browser view. Learn more.
Importing & Exporting	enterprise	pro	free
Create new Jira work items with checklists Click to expand... Create new Jira work items with checklists via a CSV import. Learn more.
Import checklists onto existing work items Click to expand... Import checklists onto existing Jira work items via a CSV file. Learn more.
Import checklists from multiple Jira instances Click to expand... Include checklists when merging multiple Jira instances via the External System Import wizard. Learn more.
Import from other cloud apps Click to expand... A wizard makes it easy to import from other checklist apps. Learn more.
Import from Checklist for Jira Server / Data Center Click to expand... Migrate checklists from the Data Center versions of Checklist for Jira using the Jira Cloud Migration Assistant. Learn more.
Include checklists in exports of Jira work items Click to expand... Include checklists when you do a standard export//Jira backup, or when you use Better PDF Exporter or Xporter for Jira. Learn more.
Integrations	enterprise	pro	free
Elements Copy & Sync Click to expand... Copy Jira work items with their checklists and item statuses, and synchronize to keep the checklists on both work items in sync. Learn more.
JXL for Jira Click to expand... Include Checklist Custom fields in spreadsheets that allow you to view, sort, and edit Jira work items. Learn more.
Powerscripts Click to expand... Use checklists with Powerscripts – For instance, add a checklist when a Jira work item is transitioned depending on the value in a custom field. Learn more.
Recurring Tasks Click to expand... Use checklists with Recurring Tasks – Add a checklist to an automatically generated recurring Jira work item/subtask. Learn more.
Scriptrunner Click to expand... Use checklists with Scriptrunner – For instance, create new Jira work items from checklist items when an work item is transitioned. Learn more.
Xporter Click to expand... Use checklists with Xporter to include checklists with exported Jira work items. Learn more.
Audit History	enterprise	pro	free
Recent changes Click to expand... The author and time stamp of recent changes are shown in a tool tip. Learn more.
Full checklist history Click to expand... The Checklist history tab provides a searchable, sortable record of all changes to the checklist. Learn more.	unlimited days / 1000 entries	unlimited days / 1000 entries	last 30 days / 100 entries
Jira history Click to expand... Changes to the checklist are also logged on the Jira history tab. Learn more.
API	enterprise	pro	free
APIs Click to expand... Use the API with Checklists to: -Retrieving a checklist -Creating or updating a checklist -Deleting a checklist Learn more.
Security & Support	enterprise	pro	free
Fully supported / SLA
GDPR compliant
Cloud Fortified
Status Page
Data Residency